Quantrax Corporation Inc. Updated March 27, 2006

Quantrax Corporation is a software company that provides innovative technology solutions for the collection industry in the United States and Canada. Intelec, an expert system for collections was first installed in 1991. Today Quantrax supports over 100 clients in the US and Canada, has its own high-end, integrated predictive dialing platform. Capital Management Services is a nationally licensed and recognized collections agency providing the highest level of delinquent receivables resolution. Capital Management Services is one of the fastest growing receivable management firms in the country.

This documentation refers to the manual skip-tracing service that Quantrax and Capital Management Services are offering the collection industry. Quantrax markets and supports a collection system called Intelec, and while Quantrax offers this service to its clients, this document is specifically for non-Intelec users who will be utilizing the service. Please refer to the white paper on the same subject.

OVERVIEW

Depending on the collection software you use, you will need to identify the accounts that you want worked. These can be sent to us daily. We will have options for a basic search, priority basic search, detailed search a priority detailed search. You should think about creating a "file" for us at the end of your nightly processing. Note that detailed searches are not presently done. We will use the debtor's social security number, name, address, returned mail flag (indicator that the address is bad), home phone, work phone, POE, debtor DOB and spouse name from the account master. The more information we have, the more accurate will the results be. At a minimum, we will require:

  • social security number
  • name and
  • address

We do not require any other key account information other than what was described (e.g. We do not want you to give us sensitive information such as client name, patient name, client account number, balances or medical information)

A phone number history (numbers that were previously identified as being bad numbers on an account) will be very useful. This will stop us from returning the same numbers. In Intelec, we store these numbers and they can be easily identified. The information you supply to us will be electronically transferred to Capital Management Services' servers and worked remotely from Sri Lanka with no download of data to any other system. The skip-tracers in Sri Lanka look at the data on the their screens and enter information directly into the system through a program. The workers see no other data other than the information described above.

Accurint is the only service we presently use for our searches. We have access to all of the options that can be accessed through the Accurint system. Accurint is accessed through the Capital Management Services servers, with licenses provided through Capital Management Services. The account data we need will temporarily reside on their systems and be deleted after the accounts are worked. Statistical information will be retained in order for your results to be evaluated. Data never leaves the United States and is only stored on machines that are under the direct control of Capital Management Services or Quantrax Corporation. Note that we do not make any phone calls to verify information for debtors, relatives or associates.

Here are more details.

1. The accounts you supplied are manually skip-traced using Accurint.

2. All information was carefully reviewed to determine if a phone number could be obtained for the debtor at the address listed. If the address was bad (returned mail), we looked for a new address too.

3. The following is a sample of the skip-tracing screen that the Intelec users see after we have uploaded information to their system. We will be uploading the results to your system and you will be responsible to populating the corresponding screens on your system.

    

4. If the address you gave us had returned mail and we found a new address, that will be sent to you and you would update the the address area of your account detail screen, dropping the old address into the notes. If we find a different address and the present address is good, we document that in the skip tracing data, in the area that allows name, type, address and number for additional parties to be entered. The type for debtor is “AD” (Additional debtor information). In Intelec, if we have a phone number for the debtor that is NOT at the good address on the account, that phone number will be added to the home phone number if there is no home phone number on the account. This will allow the new number to be dialed easily. You can decide now you would address this situation based on your collection system. Note that the phone may not be at the address on the account. If there is a phone number on the account, the number will be added to the notes (in Intelec). This is unlikely to happen because the accounts that are skip-traced will usually not have a phone number.

5. New debtor phone numbers will normally be moved into your account detail screen. If there is an existing number (unlikely) it is should not replaced. The new number could be added to the notes in this case. A new number could also be duplicated on all the linked accounts. You will need to program these rules into the process that takes our data and updates your system. If the skip tracing source indicates that a number may be a cell number, this could cause a problem on predictive campaigns. Such a number will be added to the skip-tracing data will a special code of "CE" for cell phone.

6. New debtor numbers found on Accurint are verified using the DA reverse lookup feature on Accurint.

7. We also provide 1st and 2nd degree relative information (name, address and phone) as defined by Accurint. These are written to the skip-tracing data we supply with a type of 1D or 2D respectively. Associate information is coded with "AS" in the type field. In the case or relatives, if degree information is not available, the information will be coded as "RE" for relative.

8. We add up to 5 "Skip Codes" per account". Phone found, address found, no phone found, no address found and no information found. That translates to 5 different Skip Codes you will need to program for on your system. You would write programs to do different things based on the codes supplied on each account. In Intelec, users will as an example, re-queue accounts, close them etc. based on the supplied codes.

9. We apply the phone found Skip Code if we get a new number for the debtor. We may also find a new address in this case. We will then apply the address found Skip Code too.

10. If we find a new address for the debtor, we apply the skip code for "Address found".

11. If no phone number or address was found for the debtor but other useful information was found (relatives or associates), we will apply the skip codes "No number found" or "no address found" (for the debtor). We would supply note that other useful information was obtained.

12. If NO information for debtor, 1st or 2nd degree relatives or associates is found, we code the account with the skip code "No information found".

13. If you provide us with a list of phone numbers that were previously removed from the account (bad numbers), we will not return numbers to you as possible new numbers.

14. We will provide you with the debtor DOB and age, if they are found.

15. To explain special circumstances, the skip-tracers can also add up to 3 notes on an account that they work. You can use these notes as required on your system.

16. The information we supply should be used to update your system. The skip codes should be used to "status" your accounts. You are responsible to the programming required for this area. At a minimum, you would mark the accounts so they are not given to us again.

17. Statistics will be maintained by Capital Management Services. With Intelec users, payment information automatically updates statistics, so the user is able to evaluate the return on investment based on payments generated from the skip-traced accounts. You could have your technical teams develop simple reporting tools will allow you to monitor the work done by the skip-tracing service and evaluate the true value of the results and your collectors' efforts.

If you are on a system other than Intelec, you will need to create your own reporting. Capital Management Services will maintain statistics on the production efforts.

You can use the following information from Intelec to set up similar programming on your systems.

Within Intelec, the user has 3 reporting options. The "Skip-tracing analysis inquiry" allows you to select a date range. You can also select a client code range or group codes.  Following is a sample screen for the selection.

    

Based on what is entered, you will see the following information.

Note that a new debtor phone number or address is a positive find. Bad finds are updated when your collectors apply specific Smart Codes (see later on) to indicate that the find information supplied was not accurate.

Success rate is positive finds less bad finds as a percentage of the total positive finds. We do not differentiate between phone and address finds, but look at the positive finds as a group.

    

There are two other options. One is “Skip-tracing analysis with payments”.

This is similar in concept to the option described above, but additionally shows the payments generated on the accounts worked, after they were worked.

The selection options are similar, but we show the number of paying accounts, accounts contacted (will only be accurate if the user resets the contacts when the account was placed with the service) and amount collected. The data for these reports are automatically updated though payment processing and other Intelec features.

There other option is similar but allows the user to analyze the results by client or group!

Note that there is a function key which will allows the user to print the accounts that make up a specific line of the display. The user is prompted for a User ID or client codes.

Following is a sample output for the client inquiry option.

    


THE COLLECTOR EXPERIENCE

You will to decide how you present the skip-tracing data to your collectors. In Intelec, collectors will see a new screen for skip-tracing information. In addition, users set up 2 new "Smart Codes" for their use. Let us expand on that. If we work 3000 accounts and have 1500 positive efforts, we will ASSUME THEY ARE ALL GOOD! The accuracy percentage is 100% as soon as we finish working the accounts. As collectors work these accounts, we need a method of saying "It was not a positive find". You can do that by having the collector apply codes - one for phone and the other for address. How this is implemented will depend on your collection system and your requirements.


INTERFACE DETAILS

It will be important for you to understand what information we work with from your system, and what information we give back to you, along with your options for working with that information.

Here are the other details of the "download" process (Data moving from your system to ours).

  • We need the fields your account reference, debtor name, address, spouse name, returned mail flag, social security number, date of birth, home phone and work phone. There are many other sensitive fields in the account file that we do not require (e.g. Client account number, account balances, last transaction date and patient name). This will help in your evaluation of the security risks involved in temporarily moving some of your data to another system.

  • We would require a field that specified the type or search required (basic, advanced, detailed)

  • Phone numbers previously identified as being bad should be provided if available.

  • No other data is required.

The following table summarizes the required data.

Field
Description
Starting at
Ending at
Type
(A/N)
Required or
optional
Your account reference#
The unique number assigned to an account. Something we will pass back to you to update your system.
1
25
A
Required
Debtor name
Name of debtor including middle name or initial if available and Jr. Sr. etc.
 
Last name
26
40
A
Required
 
First name and middle initial
41
55
A
Required
Address
Last known address
 
Extra address (e.g. Apartment#)
56
85
A
Required
 
Street address
86
115
A
Required
 
City
116
135
A
Required
 
State
136
137
A
Required
 
Zip code
138
146
A
Required
Bad address indicator
"Y" to indicate that the address provided is known to be bad. (You have had returned mail)
147
147
A
Required
Social security number
Debtor's SS#
148
156
N
Required
Date of birth
Debtor's date of birth is used to accurately identify the debtor (CCYYMMDD)
157
164
N
Optional but recommended
Home phone
Home number
165
174
N
Optional but recommended
Work phone
Work number
175
184
N
Optional
Bad phone numbers
Numbers previously removed - considered bad numbers. Provide up to 20 numbers.
185
384
N
Recommended
Search type
Service required
blank = Basic search
1 = Advanced (with POE)
2 = Asset search
385
385
A


Once we have retrieved the data and used it to work the accounts, we will send back one file to your system (Data "upload"). Following is a format of the file we will supply.

Field
Description
Starting at
Ending at
Type
(A/N)
Comments
Your account reference#
The unique number assigned to an account. Something we will pass back to you to update your system.
1
25
A
Date of birth
Debtor's date of birth (YYMMDD)
26
31
N
May be what was supplied
Age
Age of debtor
32
34
N
Address
New address if supplied address was bad
Extra address (e.g. Apartment#)
56
85
A
Street address
86
115
A
City
116
135
A
State
136
137
A
Zip code
138
146
A
Home phone
Home number
155
164
N
Work phone
Work number
165
174
N
for advanced searches
Other information
Up to 4 other possible contacts may be provided
Type 1
Type code for contact
AD=Additional debtor information
PH - additional debtor phone information
CE - Possible cell phone
1D=1st degree relative
2D=2nd degree relative
RE - Relative information, degree is not known
AS=Associate
PE=Place of employment
175
176
A
Name
Name of contact
177
191
A
Address
Address of contact
192
236
A
Phone
Phone number for contact
237
246
N
Type 2
Type code for contact
247
248
A
Name
Name of contact
249
263
A
Address
Address of contact
264
308
A
Phone
Phone number for contact
309
318
N
Type 3
Type code for contact
319
320
A
Name
Name of contact
321
335
A
Address
Address of contact
336
380
A
Phone
Phone number for contact
381
390
N
Type 4
Type code for contact
391
392
A
Name
Name of contact
393
407
A
Address
Address of contact
408
452
A
Phone
Phone number for contact
453
462
N
Trace code 1
Result code
470=New phone found
471=New address found
473=No phone found
474=No address found
476=No information found
463
465
N
Trace code 2
Result code
466
468
N
Note 1
Notes
469
493
A
Supporting notes
Note 2
Notes
494
518
A
Note 2
Notes
519
543
A
POE name
Place of employment
544
568
A
for advanced searches
POE address
POE address line 1
569
593
A
for advanced searches
POE address line 2
594
618
A
for advanced searches
Search type
Service required
blank = Basic search
1 = Advanced (with POE)
2 = Asset search
619
619
A


You will update the system using programs written by your software provider ot your technical team, based on the information we return. You are responsible for this programming and the associated costs.

The following describes what is done in Intelec as a guideline for what you could do with your own system..

  • Up to 2 Trace Codes are applied to indicate what was done on the account. The possible results are :

    • Debtor phone number was found (a phone number was obtained for the debtor)
    • Debtor address was found (a new address was obtained for the debtor)
    • No phone was found (No phone number was found, but 1st or 2nd degree relatives or associate information may have been found)
    • No address was found (No new phone information was obtained, and a newer address could not be obtained on a returned mail account. 1st or 2nd degree relatives or associate information may have been found.)
    • No information was found (No information was found about about the debtor, relatives or associates)


    The following is provided as a guideline for updating your system with the data supplied. It refers to the collection product Intelec.

    With Intelec, we will assume that the information we provided was good, until it is contradicted. Some of the on-screen reporting will show a success or accuracy rate. That starts out at 100%. It changes when the user tells the system that the information supplied was not accurate. How can you tell the system that the information supplied was not accurate? You will set up two Smart Codes called "Phone information was bad" and "Address supplied was bad". You would train collectors to apply those Smart Codes when applicable. The address-related Smart Code could also be applied by your returned mail logic. These Smart Codes would automatically update your statistics and reflect in the success or accuracy rates related to the service.

  • If we found a new number it would be added to the account. Existing numbers are not replaced, but added to the notes. New phone numbers are duplicated on all the linked accounts.

  • New addresses are replaced on accounts where there is a returned mail flag. The address is duplicated on linked accounts and notes are added for the old information.

  • We add any notes that were entered by the tracer.

  • We update the new skip tracing screen (F4 from account detail screen). We may provide a date of birth, age, 1st and 2nd degree relatives or associates (name, address and phone numbers).


THE TECHNICAL CHALLENGES

The major challenge we face is timing the movement of data between the different platforms based on what you have to do on your system (get accounts into the skip-tracing files) and the time differences between the United States and the offshore operations. Based on our experience, the best time to perform these operations would be at the end of the offshore operation's working day. That is presently between 6 AM and 8 AM EST. Your nightly processing would have completed and we would have a procedure similar to the following -

  • Operators would initiate jobs from the Quantrax system to transfer the work done to your hardware platform (E.g. a personal computer or or other system). That equipment would need to be on the internet since we would probably use FTP to move data between systems. Capital Management Services has installed firewalls and adequate security to provide a safe and reliable environment and will work closely with their clients to maintain their security standards. Only two files need to be transferred to your system - the basic skip-tracing data and the detailed file, which is not being populated at this time.

  • These two files will be uploaded directly or through some intermediate system into your system.

  • You would run your programs against those files to update your collection data and create new data for the skip tracers. We are in favor of receiving a new file each day, containing the accounts that were not worked previously plus any new accounts.

  • Those new files would then be FTP'ed to the skip-tracing system for work the next day. We expect these processes to be complete by 8 AM EST.

For more information, Tamara Perera (Quantrax Corporation) at tamara@quantrax.com.

Quantrax's web site is www.quantrax.com
Capital Management web site


Quantrax web site